Animal Services Business Manager
Williamson CountyJOB SUMMARY
Reporting to the Director of Animal Services, oversees administrative operations including financial and HR processes, procurement and purchasing, agenda preparation, contract coordination, software administration, and regulatory and records-retention compliance, and serves as liaison to County departments and law enforcement, in order to uphold the Williamson County Regional Animal Shelter (WCRAS) mission and promote its goals.
EXAMPLES OF WORK PERFORMED
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- Manages administrative functions of the shelter, to include financial transactions, human resources, payroll, and acts as the computer system administrator
- Manages the creation, review, and submission of agenda items, ensuring compliance with County policies, procedures, and legal standards
- Serves as the primary liaison with Legal/General Counsel on contracts, grants, agreements, and other binding documents
- Acts as the central point of contact for all County departments on administrative, contractual, and auditing coordination
- Generates billing for local law enforcement agencies and assists these agencies with onboarding County tasks
- Serves as subject matter expert on records retention laws and ensures department-wide compliance with retention schedules and documentation requirements
- Oversees the procurement lifecycle, including RFPs, RFQs, bids, and contract administration, ensuring adherence to county and state requirements
- Performs purchasing coordination for the shelter, to include reconciliation/oversight of p-card use, generating purchase requisitions, processing invoices, management of relationships with suppliers, liaison with County A/P and Purchasing departments, and preparation of end-of-fiscal year reporting
- Manages accounts payable and receivable for the shelter by tracking receipts, and treasury deposits, balancing discrepancy resolutions, and managing various spreadsheets and supply budget and is point of contact for internal county audits
- Acts as point of contact for shelter’s HR functions including onboarding, personnel file maintenance, distribution and upkeep of shelter policy manual, and processes all shelter personnel changes
- Serves as shelter software administration point of contact, and ensures software is consistently utilized, updated, and audited
- Oversees recordkeeping compliance with shelter, local and State regulations, including archival and document retention policies and procedures
- Coordinates regular asset audits of shelter equipment
- Facilitates shelter regulatory compliance with veterinary personnel including DEA registrations, supplier license and credentialing requirements
- Reports all loss, risk, and safety issues or conditions to Director, including facilitation of worker’s comp reporting to County HR department
- Defines and develops shelter standard operating guidelines and ensures compliance
- Assists Director with jurisdictional and annual reports and data compilation
- Participates in, and prepares reports and budgetary updates for, weekly leadership meetings
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Director of Animal Services
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, walking, twisting, bending, stooping, kneeling, reaching, pushing, pulling, repetitive hand and fine motor movements
Position involves lifting and carrying of animals and equipment up to twenty-five (25) pounds, and exertion of up to twenty-five (25) pounds of force to move objects
Position involves hearing and/or seeing alert cues regarding animal and staff security
Position involves maintaining composure in a high-stress environment
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
May work outside in inclement weather
Frequent handling of animals, including contact with waste and blood
Exposure to unpleasant smells and a noisy and wet environment associated with a shelter
Frequent exposure animals that are agitated or injured that may attempt to bite or scratch
Position involves working in a high-volume, fast-paced environment
Position involves working with distressed individuals
IRREGULAR HOURS
Flexibility to work evenings, weekends, and holidays is a schedule requirement
May be deemed essential personnel for emergency situations, at discretion of Director
Regular attendance is
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
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- Associates degree and four (4) years of progressive administrative/business management experience; OR an equivalent combination of education and experience
- Demonstrated management knowledge to include basic statistical methods, fiscal and budgeting practices and procedures
- Demonstrated experience in a purchasing capacity, to include quote process, product/materials/equipment sourcing, purchase requirements, PO processing
- Experience in navigating local, state, or national regulations
- Strong Microsoft Office Suite skills, to include Word, Excel, Outlook, Access and Sharepoint
- Excellent interpersonal, teambuilding, and management skills
- Ability to work in a high-volume, fast-paced environment
- Maintain a satisfactory Motor Vehicle Record
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid driver’s license
PREFERRED QUALIFICATIONS
- Bachelor’s degree in a related field
- Knowledge of animal health and well-being, including nutritional needs, proper and safe handling and restraints, and pharmaceuticals commonly used to treat animal conditions
- Experience in animal behavior, health or welfare field
- Prior experience with Oracle software, WorkDay, Kronos software, and PetPoint
- Knowledge of equipment used in shelter animal surgery and medical care, including microscopes, small laboratory equipment, and surgical instruments
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: Yes
Physical exam: No
Psychological exam: No
Additional: N/A
SUPPLEMENTAL INFORMATION
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A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICYWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.